Privacy Policy

Maxura Ltd (trading as Revnary)

Table of contents

1. What information do we collect?

Personal information you provide

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products, participate in activities on the Services, or otherwise contact us.

Personal information provided by you. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include:

• names (first and last)
• email addresses
• passwords (hashed, never stored in plain text)
• company/organisation name
• billing and payment data (processed by Stripe; we do not store card details)

Uploaded files. When you use the Services, you upload spreadsheet files (CSV, XLSX, XLS) containing revenue data. These files are processed to produce your workbook and are stored securely.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. See our Cookie Policy for more details.

2. How do we process your information?

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To facilitate account creation and authentication and otherwise manage user accounts.
• To deliver and facilitate delivery of services to the user — processing your uploaded files and generating workbooks.
• To respond to user inquiries and offer support.
• To send administrative information — such as changes to our terms, conditions, and policies.
• To fulfil and manage your orders, payments, and subscriptions via Stripe.
• To protect our Services — including fraud monitoring and prevention.
• To evaluate and improve our Services, products, marketing, and your experience.

3. What legal bases do we rely on?

If you are located in the UK or EU, this section applies to you. The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information:

• Consent. We may process your information if you have given us permission to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a contract. We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.
• Legitimate interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms.
• Legal obligations. We may process your information where we believe it is necessary for compliance with our legal obligations.

4. When and with whom do we share your information?

We may share information in the following situations:

• Stripe — payment processing. Stripe processes your payment information under their own privacy policy. We do not store your card details.
• Google Gemini — AI-assisted column mapping and date extraction. We send only column headers and small text samples. Your full file data is never sent. Google Gemini’s API Terms of Service prohibit training on API inputs.
• Google Cloud (Cloud Run) — compute processing for the application backend, hosted in the EU region.
• Google Cloud Storage — file storage in the EU region.
• Google Analytics — website usage analytics (optional; governed by your cookie preferences).
• Business transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. How do we handle your social logins?

Our Services offer you the ability to register and log in using your third-party social media account details (like your Google account). Where you choose to do this, we will receive certain profile information about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, and profile picture.

We will use the information we receive only for the purposes that are described in this privacy policy or that are otherwise made clear to you on the relevant Services. Please note that we do not control, and are not responsible for, other uses of your personal information by your third-party social media provider.

6. How long do we keep your information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law.

• Uploaded files and workbooks: retained for 90 days after job completion, or until you delete them — whichever comes first.
• Account data: retained for 12 months after account closure, then permanently deleted.
• Payment records: retained as required by law for tax and accounting purposes.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

7. How do we keep your information safe?

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

Our infrastructure runs on Google Cloud Run (compute) in the EU and Google Cloud Storage (file storage) in the EU. All data is encrypted in transit (TLS) and at rest. See our Security page for more details.

8. Do we collect information from minors?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data from our records.

9. What are your privacy rights?

In the UK and EEA, you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure, (iii) to restrict the processing of your personal information, (iv) if applicable, to data portability, and (v) not to be subject to automated decision-making. You may also have the right to object to the processing of your personal information.

If you wish to exercise any of these rights, please contact us at hello@revnary.com. We will consider and act upon any request in accordance with applicable data protection laws.

Account information

If you would at any time like to review or change the information in your account or terminate your account, you can log in to your account settings and update your user account, or contact us using the contact information provided. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms, and/or comply with applicable legal requirements.

Cookies and similar technologies

Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. See our Cookie Policy for details.

10. Controls for do-not-track features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

11. Do we make updates to this policy?

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Last updated” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

12. How can you contact us?

If you have questions or comments about this policy, you may contact us at:

13. How can you review, update, or delete the data we collect?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please email hello@revnary.com.